A product by EulClavie

Sales & Inventory

A simple system for taking orders, tracking stock, and knowing your cash is right at closing.

It runs on any phone, tablet or laptop with a browser. Nothing to install, and it keeps working even when the internet does not.

Test it out Talk to us Made for sari-sari stores, cafes, kitchens and small shops in the Philippines.

The sell screen on a desktop browser, with a grid of products on the left and the current order, totals and payment panel on the right — The sell screen. Products on the left, the running order and payment on the right.

Honest by design

What it does, and what it does not do

Before anything else, let us be clear about what you are getting. This is a sales and stock tracking system. It is not a BIR-accredited POS.

It does

Run your counter, all day

Records every sale, whether the customer pays in Cash, GCash or Maya.
Tracks your stock automatically. Every sale takes it down, every delivery puts it back.
Counts the cash drawer daily, so you know the money in the box matches the sales on the screen.
Shows you what actually sells, by day, by hour and by item.

It does not

Touch your BIR paperwork

It does not print BIR official receipts.
It does not register with, report to, or change anything about your BIR registration.
It does not replace whatever receipting you do today.

In plain words: you keep issuing official receipts exactly as you do now. This system sits beside that, tracking your sales and stock so you always know your numbers.

A simple printed customer slip listing the items, totals and payment for one sale — What it does print: a simple slip for the customer.

A kitchen order slip listing the items to prepare for one order — And an order slip for the kitchen.

The tour

Everything it does, in plain language

No jargon, no feature bingo. Here is what your staff see and what you get out of it.

The sell screen: a whole sale in three taps

Tap the item. Tap the cash the customer hands over. Tap Charge. The screen shows the change, and the sale is saved. That is the entire job, fast enough for a morning rush.

Paying by GCash or Maya instead? The reference number is saved right with the sale, so matching payments later takes seconds.

Cash buttons that add upTap +500 and it adds 500. Tap 500 then 100 and the screen reads 600, the way you count bills at the counter.

Change computed for youNo mental math at closing rush. Charge, and the exact change is on the screen.

GCash and Maya built inReference numbers recorded with each sale, next to cash sales in the same list.

The payment panel, with large cash buttons that add up as you tap them and the change computed on screen — The payment panel. Tap the bills the customer hands over and the change is computed for you.

Sizes and add-ons: one product, many prices

An Americano is not one price. On the menu it shows "from" pricing, and the cashier simply picks Hot or Iced when ringing it up.

It goes further with full option groups. A Size group where picking one sets the price, plus add-on groups like Extra Shot or Oat Milk, where each choice adds its own amount to the total.

And your reports keep up: you see which size and which add-ons actually sell, not just "Americano".

Size sets the pricePick one from the Size group and the price follows, no separate products to maintain.

Add-ons stackExtra Shot plus Oat Milk each add their amount. The total is always right.

Reports stay detailedSee how many Iced versus Hot, and which add-ons earn their place on the menu.

The option picker for a product, where the cashier chooses a size and taps add-ons that each add their own amount to the total — Pick a size, stack the add-ons, and the total follows.

Barcode: point, beep, done

Scan items straight into the sale using the camera already on your phone or tablet. If you prefer a dedicated scanner, plug in any ordinary USB scanner and it just works. No special hardware, no special setup.

Camera scanningThe device you already own is the scanner. Point it at the barcode and the item rings up.

Any USB scannerAlready have a scanner from a previous setup? Plug it in and keep using it.

Discounts: Senior and PWD, done right

Philippine Senior Citizen and PWD discounts are handled the way the rules say, without your cashier doing arithmetic on a receipt. The 20 percent is applied for you, and if you are VAT-registered, the VAT is removed first, in the correct order.

The customer's name and ID number are recorded with the sale, and the discount can apply to one item or the whole bill.

20 percent, computed correctlyVAT removed first when VAT-registered, then the discount. The order matters, and the system knows it.

Name and ID recordedEvery discounted sale keeps the details you need on file.

One item or the whole billApply the discount exactly where it belongs.

Offline: the internet dies, you keep selling

Brownout, broken router, load ran out. Whether the connection is gone for an hour or a week, the counter keeps working. Sales save on the device, and the moment the connection returns they upload themselves.

No duplicates, ever. And staff can even log in while offline, so a dead connection at opening time does not stop the day.

Sells without signalEvery sale is saved on the device the moment it happens, connection or not.

Syncs itselfWhen internet returns, everything uploads on its own. Nothing to press, nothing doubled.

Offline loginStaff can start their shift even when the connection is down.

Recipes and ingredients: for cafes and kitchens

Tell it once that an iced coffee takes 20 grams of beans, 10 grams of sugar and 20 ml of milk. From then on, every sale deducts those ingredients automatically. The system shows how many more cups you can make with what is on hand, and warns you before you run out.

Ingredient prices feed straight into the true cost of every drink, so your profit reports are real numbers, not guesses. Buy a 1 kg bag of beans and the cost per gram updates automatically.

Auto deduction per saleSell the drink, and the beans, sugar and milk come off stock by themselves.

"Cups remaining" viewSee how many more you can serve, and get warned before the beans run out mid shift.

True cost per itemIngredient prices auto-compute what each drink really costs, so margin reports mean something.

Cost updates on purchaseLog the 1 kg bag you bought and cost per gram recalculates on its own.

Stock: it counts so you do not have to

Every sale takes stock down. Every delivery puts it back. Each item has its own low-stock warning, so you hear about it before the shelf goes empty, not after.

A Levels view shows every count in one place, plus something most owners have never seen: the peso value of what is sitting on the shelf right now.

Automatic in and outSales deduct, deliveries add. The count is always current.

Low-stock warnings per itemSet the line for each product and get told when it is crossed.

Peso value on the shelfThe Levels view totals what your inventory is worth, not just how many pieces.

Every movement loggedWho moved what, and when. No more mystery shrinkage.

The stock page, listing every item with its current count, low stock warnings and the peso value of inventory on hand — Every count in one place, with low stock flagged before the shelf goes empty.

Refunds: controlled, not casual

A refund needs a manager's approval, and a reason is compulsory. Partial refunds are allowed, and stock comes back if you choose. Refunds come off the day's totals, so your net sales stay true.

Manager approval requiredNo refund goes through on a cashier's say-so alone.

Reason compulsoryEvery refund carries an explanation you can review later.

Net sales stay honestRefunds subtract from the day, so the numbers you close on are the real ones.

The sales history page, listing each sale with its items, payment method and total, and the refund action beside a sale — Every sale in one list, with refunds handled right where the sale is.

Cash drawer and end of day: the math is shown

At closing, the system lays the equation in front of you: starting cash, plus cash sales, minus refunds and expenses, equals what should be in the box. Count the drawer and you know instantly if something is off, and by how much.

One end-of-day page gathers gross, net, per-cashier totals and best sellers. Hand it to the bookkeeper and you are done.

Drawer math, visibleStarting cash + cash sales, less refunds and expenses = what should be in the box. Shown, not hidden.

One closing pageGross, net, per cashier, best sellers. Everything the bookkeeper asks for, on one screen.

The cash drawer ledger, showing starting cash, cash sales, refunds and expenses, and the amount that should be in the box — The drawer ledger lays out the math behind the cash in the box.

The end of day report on a phone, with the day's totals and best sellers on one screen — The end of day report, right on a phone.

Staff: every sale has a name on it

Each person logs in with their own PIN or password. Time in and time out are recorded, with an optional selfie at clock-in so nobody punches for an absent friend. Hours are totalled for you, and every sale is signed by the cashier who made it.

Own PIN per personNo shared logins, so accountability is built in from the first tap.

Selfie time clockOptional photo at time-in ends buddy punching for good.

Hours totalledTime in, time out, hours computed. Payroll day gets shorter.

The staff attendance strip, showing each person's time in, time out and hours for the day — Time in, time out and hours for the whole team, at a glance.

Reports and export: profit, not just revenue

Sales totals only tell you money moved. These reports tell you what you kept: profit and margin per item, your busiest hours, your best and worst sellers. Every table exports to Excel with one tap, so your accountant gets files, not screenshots.

Owners can also get a daily email each morning: yesterday's sales, yesterday's profit, and what needs restocking, before you have finished your coffee.

Margin per itemKnow which products make money and which just make noise.

Busiest hoursStaff the rush, not the lull. The data shows you when the rush is.

One-tap Excel exportEvery table becomes a spreadsheet your bookkeeper can open.

Morning emailYesterday's sales, profit and restock list, delivered daily.

The reports dashboard, with sales totals, profit and margin per item, busiest hours and best sellers in one view — Profit, margins, busiest hours and best sellers on one dashboard.

Your brand on the screen

Your store's own logo appears on the login screen and throughout the app, so it feels like your system, not somebody else's. A small "Sales & Inventory by EulClavie" line sits quietly underneath.

Your logo, front and centerOn login and inside the app your staff use every day.

Our name stays smallA modest byline, nothing more. The brand on the screen is yours.

The settings page. Your store, your logo, your rules.

Safe: your data, guarded

Passwords are stored scrambled, so not even we can read them. And every store's data is backed up off-site continuously, running just seconds behind live. A broken tablet or a lost phone does not mean lost records.

Scrambled passwordsStored in a form nobody can read back, ours included.

Continuous off-site backupYour records are copied to a separate location, seconds behind live, all day long.

Hardware

It runs on what you already own

There is no terminal to buy, no printer bundle, no proprietary box gathering dust when it breaks. If the device has a browser, it can run your store.

Any browser device

An old Android phone, a hand-me-down tablet, the laptop in the back office. If it opens a web page, it works.

Installs like an app

Add it to the home screen and it opens full screen with its own icon, just like an app from the store. Nothing to download from anywhere else.

No terminal to buy

Your startup cost on hardware is zero if you have a phone. Add devices whenever you like, they all see the same store.

Taking an order on a phone, tapping products into the sale

The cart on a phone, with the order's items and running total

The same store, running on ordinary phones. Order taking, the cart, the drawer and the time clock.

Getting started

From price list to first sale in three steps

You do not need to encode anything, learn anything technical, or set aside a weekend. Most of the work is ours.

Talk to us Test it out

1

Send us your menu

A photo of your price list is enough. Snap it, send it, done.
2

We load everything in for you

Products, prices, sizes, add-ons, ingredients if you use recipes. You open the app and your store is already in it.
3

A short walkthrough, then you run it

About an hour with whoever will actually use it, at the counter, on your own devices. After that, it is yours.

The menu management page, listing products with their prices, sizes and add-on groups, ready to edit — Your menu, loaded in and ready before your first day. Prices, sizes and add-ons included.

Know your numbers by tonight's closing.

Tell us about your store, your menu and how you sell today. We will show you exactly how it would look running your counter.

Talk to us info@eulclavieoutsourcing.com